$99 / month · Solo coaches & small teams · Fastest setup
No payment or commitment — tell us how enquiries reach you first.
Get every new coaching enquiry answered before your next session ends.
CoachVault is the lowest-admin option for solo coaches, trainers, and lean teams who still want founder-led follow-up. It covers missed calls, forms, and DMs without asking you to hire extra help or build a bigger ops layer.
The goal is simple: keep prospects warm until they book, then pull you in only when a real conversation needs the owner. Fast setup, clear follow-up, and no bloated workflow.
Next: share your offer and where enquiries arrive. We'll confirm whether CoachVault fits before you commit.
What you get in the first 7 days
A live follow-up setup built for one offer, one owner, and lean ops.
CoachVault is meant to get a solo coach from “I miss leads when I’m training clients” to a working recovery flow quickly. No long implementation queue, no team-training phase, and no extra admin layer.
Day 1
Your main offer and booking path are mapped
We audit the enquiry points you already use, then set CoachVault around one clear CTA so missed calls, forms, and DMs all point to the same consult outcome.
Days 2-3
Founder-led follow-up is configured
Your first-response and chase-up sequence is written around your tone, your hours, and the questions you usually answer yourself, with automated disclosure built in.
Days 4-7
Quick wins start landing in your inbox
The system goes live, hot replies are pushed back to you to close, and you get an early view of which missed enquiries or past-client nudges are already creating movement.
Why CoachVault
Built to get a solo operator live without friction.
Fastest setup
Designed for one main offer and one booking path, so you can switch it on quickly without rebuilding your funnel.
Built for founder-led follow-up
It handles the first response while you coach, then hands hot leads to you when there is an actual consult to close.
Recovery without extra admin
Win-back and referral nudges run in the background, so lost revenue gets chased without adding inbox management to your week.
What goes live
Currently in early access — founding client pricing locked for the life of your account.
One-path enquiry recovery
Every missed call, form fill, and DM gets an immediate response that pushes to the same booking path, so prospects are not left choosing between multiple next steps.
Founder-led handoff alerts
When a lead replies, asks a real question, or looks ready for a consult, CoachVault flags you directly so the conversation comes back to the founder at the right moment.
Past-client and referral prompts
Former clients and happy customers get lightweight reactivation and referral follow-up in the background, giving solo operators a quick-win revenue layer beyond brand-new leads.
One missed inquiry a month is $1,200+ in annual revenue gone. CoachVault costs $99.
The Framework
Eight steps. Transparent. Automated.
CoachVault runs on the same core framework as every BlackVault vertical — an eight-step automated recovery system that handles first response, follow-up, escalation, and reporting.
Pricing
One recovered client pays for 3+ months of CoachVault. At $99/mo, it's the cheapest team member you'll ever hire.
$99/mo
Coaches & Trainers
- Fastest-start setup for one primary coaching offer and one clear booking path
- Founder-led handoff when a prospect replies or is ready to schedule
- Missed-enquiry recovery plus past-client and referral prompts for solo teams
Your fit check comes first. If CoachVault is right, you'll see the 14-day trial and month-to-month terms before any commitment.
Start free for 14 days — no commitment, cancel anytime. See the system working before your first payment. Month-to-month after trial, no contracts.
How it works
Three steps. No guesswork.
Here’s exactly what happens from the moment you fill out the form below.
You enquire
Fill out the short form below. Takes under 60 seconds.
We reply in 60s
Our AI front-desk responds instantly — day or night — so no lead goes cold.
You get more clients
Every enquiry gets followed up until it converts or opts out. You focus on coaching.
Start your free demo
Find out how much you’re losing today.
Tell us about your coaching business and we’ll show you whether CoachVault is the fastest-fit option, plus where leads are slipping through right now. Free, no obligation.
Read our guide
Why coaches lose clients before the first call.
Delayed follow-up is the silent killer of coaching businesses. Here's how the gap opens — and how to close it before the prospect moves on.